Bug Report – Embedded Playlist Cannot Be Shared in Xibo 4.3.1 (Missing ACL Controls)

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Bug Report – Embedded Playlist Cannot Be Shared in Xibo 4.3.1 (Missing ACL Controls)

Title: Embedded Playlist inside Layout cannot be shared with other users – no advanced ACL options shown in Layout Sharing (Xibo CMS 4.3.1)

Environment

  • Xibo CMS: 4.3.1

  • Installation: Docker

  • User: Admin

  • Feature affected: Playlist embedded inside Layout Regions

  • Permissions model: Standard ACL

Issue Summary

When creating a playlist directly inside a Layout Region (using the “Edit Playlist” button in the Layout Designer), the resulting playlist:

  1. Does not appear under Library → Playlists

  2. Cannot be shared with another user even if the user is given

    • View

    • Edit

    • Delete
      on the layout itself

  3. The Layout Sharing dialog DOES NOT show “Advanced” options, such as:

    • View sub-objects

    • Edit sub-objects

    • Inherit permissions to widgets/regions
      These options existed in previous versions and are still referenced in documentation.

Because of this, another user (even with full permissions on the layout) cannot see or edit the playlist embedded inside the Layout, making collaboration impossible.

Steps to Reproduce

  1. Log in as admin.

  2. Create a new Layout.

  3. Add a Region → click Edit Playlist.

  4. Add images/PDFs directly inside this embedded playlist.

  5. Create a new User.

  6. Go to Layouts → Share and assign: View + Edit.

  7. Log in as the new user → open the layout.

Result:

  • The user sees the layout, but the embedded playlist does not appear.

  • The user cannot edit the playlist.

  • No additional ACL or “Advanced” sharing options are available to propagate permissions to region objects or embedded playlists.

Expected Behavior

  • Embedded playlists should inherit layout permissions automatically,
    OR

  • The Layout Sharing dialog should include the missing “Advanced” ACL options to explicitly allow access to embedded objects:

    • View/Modify Widgets

    • View/Modify Regions

    • Inherit permissions to child objects

  • Documentation and UI should match the actual capabilities.

Actual Behavior

  • Embedded playlist remains invisible and inaccessible to any user except the creator.

  • Permissions on the parent layout do not propagate.

  • No advanced options appear in the Sharing dialog.

  • The only way to share a playlist is to recreate it as a standalone Playlist, which is not documented as mandatory.

Impact

This prevents:

  • Multi-user collaboration

  • Delegating layout editing

  • Editing internal playlist elements by non-admin users

  • Using embedded playlists safely in production environments

Workaround

Recreate the playlist as a standalone Playlist (Library → Playlist) and insert it into the layout as a Sub-Playlist widget.

However, this defeats the purpose of embedded playlists and contradicts earlier Xibo functionality.

Request

  • Clarification whether this is intended design or a regression.

  • Reinstatement of missing ACL inheritance controls.

  • Fix so embedded playlists can be shared, viewed, and edited by permitted users.

Thanks!

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